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Policies and Procedures for Weddings
FOOD AND BEVERAGE
All food and beverage prices are guaranteed
90 days from the date of the function. Your
Wedding Specialist will be happy to suggest
and design menus at your request that will
meet specific needs, which may not be
addressed in the menu selections. The hotel
must supply all food and beverages.
PAYMENT
A deposit of half of the anticipated revenue
is required with the return of the signed
contract. The deposit is non-refundable and
will be applied to the final bill. Final
payment is due 10 days prior to the
reception. A credit card authorization is
required for any incidental charges
incurred.
GUARANTEES
In order for your event to be a success, the
guarantee, or exact number of people
expected will need to be given to the
Wedding Specialist three (3) business days
prior to your event. If less than the
guaranteed number of guests attends the
function, the final guaranteed number is
still charged. For every function, the hotel
will set and prepare food for 5% above your
guaranteed number. If no guarantees are
given, the number on the contract will be
used as the guarantee.
MENU PREPARATION
To ensure every detail is handled in a
professional manner the hotel requires your
menu selection and specific requests to be
finalized 30 days prior to your wedding. You
will receive a banquet event order on which
you can make additions or changes and return
it to us with your confirming signature.
BEVERAGE SERVICES
Complete beverage services are available at
the hotel. The hotel is the only authorized
licensee able to sell and serve liquor, beer
and wine on the premises. Patrons or guests
may not bring beverages of any kind into the
hotel. In compliance with the Arkansas
Liquor Laws, no alcoholic beverages may be
served or sold to any person under the age
of 21 or after 12:00 AM.
SEATING ARRANGEMENTS
Seating will be at round tables of 8 guests
unless otherwise requested. The Wedding
Specialist will happily set out your place
cards should you have assigned seating. The
place card must be in alphabetical order,
folded and rubber banded together. The hotel
can provide table numbers for each table.
VENDOR SERVICES
A pre-determined time for setup or delivery
of décor must be established seven days in
advance of your function. We ask that the
vendors you contract with are made aware
that they need to contact the Crowne Plaza
Wedding Specialist to review these details.
The hotel will not permit the affixing of
anything to walls, floors or ceilings with
nails, staples, tape or any other substance
unless approval is given by the Banquet
Department.
HOTEL POLICY
The hotel is not responsible for lost,
stolen or misplaced items brought into the
hotel. Please assign a personal attendant to
gather the items you want to keep i.e. cake
knife, server, toasting glasses, guest book
and pen, card box, cake pieces or
centerpieces.
CANCELLATION
Should a cancellation occur, the deposit
will be forfeited. Events cancelled less
than 90 days prior to the scheduled date
will be subject to estimated charges.
REVENUE MINIMUMS
Revenue minimums for specific Ballroom space
will apply. Please check with the Wedding
Specialist for a quote.
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